SES Hospedajes explained: guest registration for holiday let owners in Spain

If you let your home to holidaymakers on the Costa del Sol, there's one obligation that comes round with every booking: reporting your guests' details to SES Hospedajes, the Spanish Ministry of the Interior's platform. It's one of the things owners most often ask about, and one of the easiest ways to pick up a fine if it's done wrong.

Here's what SES Hospedajes is, how to register, what data you need to send and by when. It's general information, so for your own case check the Ministry of the Interior's website or speak to an adviser.

What SES Hospedajes is

SES Hospedajes is the Ministry of the Interior's guest registration system for tourist accommodation. It's governed by Royal Decree 933/2021 and has been mandatory since 2 December 2024. It replaced the old Guardia Civil and National Police systems, so it's now the only channel across most of Spain (Catalonia and the Basque Country run their own).

It applies to hotels and tourist apartments, and also to registered holiday lets (VFT): your apartment or villa if you let it to tourists.

Don't confuse it with the national short-term rental register, which Spain's Supreme Court annulled in May 2026. SES Hospedajes remains fully in force.

If you live in the UK or elsewhere abroad and let your home yourself, the obligation is still yours: the deadline doesn't change because you're not in Spain. That's why many overseas owners either automate it or leave it to a local management company.

How to register

1. Get a digital certificate or Cl@ve for the property owner (or the company that manages it). If you don't have a certificate yet, allow a few days.
2. Log in to the Ministry of the Interior's online portal and register as a provider of accommodation services.
3. Add each property: every home you let, with its address and tourist registration number.
4. Choose how you'll send the data: manually through the web form, by uploading a file, or by connecting management software that does it automatically.

If you work with a management company, it will normally send the data for you. Even so, it's worth knowing how it's done, because the home is yours.

What data you need to send

For each stay there are two blocks of information:

Block	What it covers
Guests	Full name, sex, ID type and number, document support number, nationality, date of birth, home address, phone or email and, for minors, their relationship to the responsible adult
Booking	Check-in and check-out dates and times, number of guests, property address, booking reference and payment method

The practical approach is to collect the details before arrival (with an online form) and check the ID document at check-in, in person or digitally.

The deadline

The rules require the data to be reported immediately and within 24 hours at the latest. In practice, each check-in must be submitted within 24 hours of the guests' arrival. When you submit, the system gives you a receipt: keep it, as it's your proof if there's an inspection.

You also need to keep the records for three years, after which they must be securely deleted.

What happens if you don't

Breaches are penalised under Spain's public safety law. Depending on the case:

• Late or incomplete submissions can be a minor offence, with fines of €100 to €600.
• Not reporting at all, or not being registered, can be a serious offence, with fines of €601 to €30,000.

Data protection applies too: your guests' details are personal data and need careful handling. Ask only for what's required, and don't keep copies of ID documents unless you need to.

Common mistakes

• Leaving it until the end of the week. The deadline is 24 hours per stay, not weekly.
• Registering only the lead guest. Every guest must be registered, children included.
• Not keeping the receipt. Without it, it's hard to prove you reported on time.
• Keeping photos of passports on your phone. An unnecessary data protection risk.
• Forgetting to add a new property before its first booking.

How we do it at ERA

At ERA, guest registration is part of our management service: we collect the details before arrival, check the documents, submit within the deadline and keep every receipt. You don't have to do a thing, and everything is to hand in your owner portal.

If you're still getting your home ready, start with our guide to the tourist rental licence in Andalusia. And if you're weighing up holiday lets against monthly lets, see holiday let vs mid-term rental.

Own a home on the Costa del Sol?

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